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How to Set Up an Email Account on PC, Mac, Apple or Android Devices

Cassy Trussell
unsplash image of laptop open with gmail on screen

If you’ve recently purchased a new phone or computer, you might be wondering how to set up an email account on your new gadget. Find the step-by-step instructions you need to get your emails rolling again on a Mac, PC, Apple or Android device below.


How to Set Up an Email Account on an Android Device

  1. Go to the “Apps” icon on your Android device. 
  2. Find the Email icon and double-click it. 
  3. If you have an existing email account set up, you’ll see your inbox for that account.
  4. Click the “hamburger menu” (the three horizontal lines) in the upper left-hand corner of your screen. 
setting up an email account on android step 3

5. A panel will pop up like in the screenshot below. Click the “gear” icon in the upper right-hand corner of that panel. 

setting up an email account on android step 5

6. Clicking the gear symbol will open up the email settings for your Android device. Right below your existing email account (or on its own, if you haven’t set up an email account on your device yet) you’ll see an option to “Add account.”

Click the green plus sign next to “Add account.”

setting up an email account on android step 6

7. Enter your new email address and the password in the next window. 

setting up an email account on android step 7

8. Next you’ll be asked whether you want to set up a “POP3 account” or an “IMAP account.” Choose whichever option your email account provider recommends in their instructions for how to set up your email account. 

setting up an email account on android step 8

9. Fill out the “Server Settings” page according to the instructions from your email account provider. 

setting up an email account on android step 9

10. Click “Next” in the lower right-hand corner of your screen after you’ve completed the server settings. 

You should see a message that your email account is now set up. To finalize the setup, name your new account (so you can easily identify it if you manage multiple email accounts from the same device). Then add your name. What you enter in the second field (in the screenshot below) will be the “from” name people will see when you send them an email. 

setting up an email account on android step 10

11. Once you click “Done” in the bottom right-hand corner, you’ll be brought to the inbox of your newly-set up email account. If you had any emails in your account, they’ll populate into your inbox. You should now be able to send and receive emails from your added email address. 

setting up an email account on android step 11

How to Set Up an Email Account for Apple Devices (iPhones or iPads)

1. Go to the “Settings” icon on your iPhone. Scroll down through the options until you find the option “Passwords & Accounts.” Click on it. 

setting up an email account on iphone and ipad step 1

2. In the next screen, click “Add Account.”

setting up an email account on iphone and ipad step 2

3. Next you’ll be shown a screen with all the major email providers. If you see the company you created your email address with, select that option. If you don’t see the company where you created your email address, click “Other.”

setting up an email account on iphone and ipad step 3

4. This example shows the set up for adding an account from another email provider not listed in the menu on the last screen. If you select “Other” from that menu, you’ll see something like the screen below. Click “Add Mail Account” to continue setting up your new email account on your iPhone or mobile Apple device (like iPads and iPad minis).

setting up an email account on iphone and ipad step 4

5. In the next screen you’ll be asked to enter your name, the email address you want to set up on your iPhone/iPad, the password you set up for your email address, and a description of the email account you’re adding. 

setting up an email account on iphone and ipad step 5

Here’s what the fields will look like (without the blurring we’ve added for privacy) when they are filled out. 

setting up an email account on iphone and ipad step 5 with fields filled out

6. After you’ve entered the information and clicked “Next” in the upper right-hand corner of your device’s screen, you’ll be brought to a screen like the one below. Choose IMAP or POP3 on this screen. 

setting up an email account on iphone and ipad step 6

7. We’re using a POP (aka POP3) setup for this example. Here’s what the POP3 server setting look like (without the blurring) once they’ve been filled out. Again – check with the company where you originally created your email address for the specific settings you’ll need for this page. 

setting up an email account on iphone and ipad step 7

Click “Save” in the upper right-hand corner of the screen once you’ve added the settings for your email account. 

8. You will now be able to see your newly-added email account, and send and receive emails. To see your new account, click on the “Email” icon on your phone. It looks like this:

apple mail icon

Then select “Mailboxes.” You should see your newly-set up email address in the list of mailboxes, like this:

iphone mailboxes screenshot

You can also see your email account in your Settings > Password & Accounts screen.

iphone and ipad passwords and accounts screenshot

How to Set Up an Email Account on a Mac Using Mac Mail

1. Launch Mac Mail and go to the “Add Account…” option in the “Mail” pull-down menu. 

setting up an email account with mac mail step 1

2. A screen will open and let you choose from among the most popular email providers. If you see the service/company where you created your email address, choose that. If you don’t, choose “Other Mail Account…”

setting up an email account with mac mail step 2

3. Enter your Name, Email Address, and the password to your email account in the next screen (if you chose “Other Mail Account” in the prior screen). 

setting up an email account with mac mail step 3

4. In the next screen, you’ll be asked to enter the settings for your email account’s server settings. You can get this information from the company/service where you created your email address. 

Here’s an example of what those server settings look like once they’ve been entered. 

setting up an email account with mac mail step 4

5. Finally, choose the Apple apps you want to use with your newly-set up email account. 

setting up an email account with mac mail step 5

6. Once you’ve clicked “Done,” your new email account is set up. You can access it by scrolling down through the left pane (the one that has “Smart Mailboxes” in it in the screenshot above). Your email account will be at the bottom of that left pane. 


How to Set Up an Email Account on a PC Using Windows 10

1. Launch the Mail App in Windows 10.

2. Go to “Settings” > “Accounts.” 

how to set up email on PC Windows 10 step 1 and 2

3. Click “Add Account.”

how to set up email on PC Windows 10 step 3

4. Next you’ll be asked to choose which provider/company you used to create your email address. If you see that company among the options, choose it. In this example, we’ll be adding a Gmail address. 

how to set up email on PC Windows 10 step 4

Note: If the company/service where you created your email account is not listed here, choose “Other account” from the list. In the following setup screens, you’ll be asked to enter the email server settings for the email address you want to set up in Windows 10. Check with the company/service where you created your email address for what you should enter for the server settings. 

5. If you’re setting up a Gmail address, Google will send a verification code to either your mobile device or to your primary Gmail inbox. Add the verification code from that message to the next screen.

google 2 step verification step screenshot

6. Click “Accept” on the next screen, and you’re done. Your Gmail address will be added to Windows 10, and you’ll be able to send and receive email messages for your Gmail email account from within the Windows 10 Mail app. 

how to set up email on PC Windows 10 step 6

That’s it, you did! Now it’s time to tackle that inbox.

Image Credits

Feature Image: Unsplash / Host Sorter
All screenshots taken by author, May 2019.

Cassy Trussell author bio